Organization Structure of University Administration: Central University Act 2009
Note: w.e.f. 15 Jan.2009, A Central University Ordinance has been applied which is going to be available soon
The University has 36 teaching departments and 70 affiliated colleges functioning under 11 faculties with approximately 80,000 students. The university runs 147 courses at various levels including PG and UG. University teaching departments are functioning with the help of 300 faculty members and 900 employees out of which 78 teachers are acquiring reorganization at the national level and 11 teachers are acquiring the international level. The university is valued as A-Grade by The National Accreditation Council (NAAC– an apex body of UGC meant for academic audit and standards).
According to Organization Structure chart (as shown below) of Dr. Hari Singh Gour University Administration, the Executive Council is the supreme governing body of the university administration. The Vice-Chancellor is the Chairman of the Executive Council and the academic and administrative principal officer of the university. The university administration is broadly divided in two divisions.
The division dealing with the administration is headed by the Registrar (Administration) and the Examination division is headed by the Registrar (Examination). The divisions are further divided into different sections and sub-sections divided into different administrative cells. The sections of the university administration are head by the Deputy Registrars as the controlling manager and Assistant Registrars as the line managers. The Section Officers/Superintendents are operational supervisors. The different administrative Sections are supported by the ministerial staff/Office Assistant to discharge the routine duties.
The administrative division consists of the following four sections.
- Establishment Section
- General Administration
For smooth functioning of university administration, there are four Deputy Registrars, three Assistant Registrars, 24 Section officers/Superintendents and several ministerial staff engaged in the different sections/cells of the administrative division. The total staff strength sanctioned in the administrative division is 349.
The section deals with the matters relating to personnel administration which includes selection and recruitment, training and re-training and maintains of leave account of the university teachers, officers and employees. The Deputy Registrar (Establishment) is the head of this section.
General Administration Section
This section deals with matters relating to academic affairs which include syllabus, research registration, annual report, equivalency, general teaching schedule, college affiliation and course recognisation. The Deputy Registrar (General Administration) is the head of this section.
The Development section is the backbone of the university administration with respect to support research activities and formulate development plans of the university. It also deals with the matters of quality assessment. The Deputy Registrar (Development) is the head of this section.
This section performs the duties of accounting, preparation of the budget, Salary, PF, Pension, receipts and payments, etc. The Finance Officer is the head of the financial affairs of the university.
The main function of this division is to conduct the examinations of the university and declare the results in a given time frame and maintain the confidentiality of the examination affairs. The administrative division consists of the following sections.
- Examination General
- Examination Confidential
Under the control of the Registrar (Examination), there are two Deputy Registrar, three Assistant Registrars, and 4 Section officers and 5 Superintendents along with a number of engaged in the above two sections of the examination division. The total staff strength sanctioned in the examination division is 76.
Examination General Section
This section is responsible for preparing the groundwork for university examination work, the conduct of examination, declaration of time table, declaration of result, preparations of merit list, gold medal, co-ordination between examination centre and examination section, maintenance of examination accounts, payment of examiner remuneration bills, dispatch of mail and maintenance of examination records. The Deputy Registrar (General) is the head of this section.
Examination Confidential Section
The section has two cells 1. Examination confidential 2. Revaluation. The Confidential cell is responsible for moderation, question paper management, answer sheet, control of UFM, provide necessary assistance to the examination committees; declares timely and error-free results etc. The revaluation cell is responsible for the revaluation of answer sheets and the declaration of results. The Deputy Registrar (Examination Confidential) is the head of this section.